Minutes: March 9th, 2004

     Regular meeting of the Catawba Island Township Trustees was held on March 9, 2004 in the conference room with all present;  also Pat Cerny, Robert Snyder, Brian Snyder, William Vandergeissen, Jeff Hickman, Randy Riedmaier, Cory Anderson, Beverly Gilbert, Meredith Beck, John Smothers, Jonathon Heigel, Jack Madison, Mike Ebert and Pete Maton of  Port Clinton High School Government Class.

     Chairman Robert Schroeder opened the meeting with the Pledge of Allegiance.  A motion was made by William Rofkar and seconded by Gary Mortus to approve minutes of the previous meeting as submitted and to be posted.  All voted aye.  A motion was made by Gary Mortus and seconded by William Rofkar to pay bills in the amount of $22,732.61.  All voted aye.

1824 TransCore $658.16
1825 Ohio Insurance Services Agency Inc. 89.95
1826 Ottawa County Sanitary Engineer 323.94
1827 Ohio Edison Co.   1686.67
1828 Columbia Gas of Ohio 2914.67
1829 Verizon North 52.12
1830 First Communications 50.23
1831 AllTel 34.90
1832 Nextel Communications 467.54
1833 JVS Garage Door Co. 1557.80
1834 Beck Suppliers Inc. 1422.37
1835 Cintas Corporation 86.72
1836 FanMark, Inc. 518.43
1837 Smith Automotive, Inc.       3.12
1838 O. E. Meyer Co. 167.50
1855 Dorothy Gulau 23.07
1856 Port Clinton Hardware, Inc. 102.84
1857 Lakeland Auto & Marine 31.83
1858 Bill’s Implement Sales Inc. 59.15
1859 Gordon Lumber Co. 419.27
1860 Bassett’s Market 17.59
1861 Petty Cash 91.68
1862 Catawba Island Vol. Fire Dept. (Bassetts charge) 8.60
1863 Tri Motor Sales Inc. 20.49

     Correspondence included letter from Ottawa Regional Planning Commission regarding review of final plat subdivision in Gem Beach, Ottawa County Sheriff’s Office asking for financial assistance to continue the Marine Patrol in Ottawa County , Davids Insurance Agency/Tadsen Agency regarding the merger of the two Companies, Ottawa County District Board of Health stating the Annual Meeting of the District Advisory Council will be March 18, 2004 at 7:00 p.m.,  American Appraisal Associates regarding GASB-34 compliance and Auditor of State regarding Ohio Compliance Supplement.

       Bill Van Dergiessen  stated some time ago Catawba Bay Planned Unit Development was approved and now are ready to start construction of the condominium portion  and these are the plans for this portion for you to review and approve.  There are a few minor changes :: moved the pool and the community building so we gained  five units here and lost four there.

      Bob Snyder stated  3.95 units per acre was the density and now it will be 4.1 units per acre.  Would like to start construction by April 1, 2004.

       Gary Mortus stated we need the required documents showing changes and will be acted upon at the meeting on March 23. In the mean time Pat will review the plan also.

       Meredith Beck asked about the Prairie project and  Bob stated it will come up later in the  meeting.

      Jeff Hickman representing the Sheriff’s Department presented copy of statistics of 2003 Ottaw County Sheriff Marine Patrol. Stated some funding is received from the Ohio Department of Natural Resources each year but in order to receive this funding we must supply a fraction of the operating cost.  In 2000 and 2001 the Commissioners covered some of the cost but did not do it last year and they are not going to do it this year so we are asking for financial assistance from the Townships.  Boat is kept at Northwest Catawba Marine.

       Bob Schroeder asked about funding Port Clinton received for harbor patrol and Jeff advised it has nothing to do with the County.

      Gary Mortus made a motion to support the Ottawa County Marine Patrol with financial assistance of $3000.00 for fiscal year 2004.  William Rofkar seconded the motion and all voted aye.

       Cory Anderson asked for 75% payment of the contract amount for the shelter house built at Heigel Park and 25% when the work is completed repainting the structure.

       Bill Rofkar stated should talk about the penalty for late compliance as contract stated August 1, 2003 completion and it was not completed until October.

     Cory stated they called the Ottawa County Building Department about permits before construction was started  and receptionist advised they would get back to him as to what was needed.  When subcontractor was to get delivery on July 21st and when Building Inspector was again contacted  he advised they needed sealed plans  and building permit was not received until October 17, 2003. At this time the subcontractor did not want the job so was lucky enough to get a good contractor from Indiana who does their shelter houses.  His contract is with me and not with the Township.

       Bill stated these invoices  show the contractor paid for the permit and paid  a local contractor to unload the material so he is asking for payment to cover his expenses.

      Cory stated it put them in a bind when he dropped out of the contract and if it was up to me it would be paid but  I am not the owner of the Company and was doing just what I was tood.

       Gary asked who could negotiate the penalty and Cory stated it would be Mark Anderson.

A motion was made by Gary Mortus and seconded by William Rofkar to withhold $10,000.00 from the contract with  Litchfield for the shelter house at Heigel Park. .

         Bill  stated he would not approve the final payment until those bills are taken care of and Gary advised that the $10,000 should protect us.

       The vote: R. Schroeder-aye, W. Rofkar-aye, G. Mortus-aye.

      Zoning Inspector Pat Cerny talked to Jim Stouffer and he has been in contact with a sound man  who will help him with the “current noise” and also will be working with Mr. Kronberg of Mon Ami.  A new house is being built with a pool on Oak Lake Drive and they don’t want to put a fence around the pool but would rather put an automatic cover on the pool  or a fence just going along the sides of the property. Board agrred they should apply for a variance.

       Gary Mortus had a call reporting graffiti on the playground equipment at Heigel Park and Dan took care of it.  Will be out of town on March 23rd and Board agreed to change next meeting to March 22nd.

       William Rofkar stated Gordon Lumber Company has picnic tables at $70.00 each and employees could assemble them.  Board agreed to purchase twelve  picnic tables for Heigel Park.

        Clerk talked to Mark Mulligan and read copy of Resolution he faxed to us regarding referendum. Talked to Sanitary Engineer’s Department and  sewer line would need to be dug up, capped off and have it inspected at old Fire Station for sewer to be disconnected.

        William Rofkar made a motion to adopt Resolution  on question of whether or not the proposed Zoning should be on the ballot (copy attached). Gary Mortus seconded the motion.  The vote: R. Schroeder-aye,  W. Rofkar-aye,  G. Mortus-aye.

        Robert Schroeder stated at last meeting the “Prairie” was discussed and Jim Stouffer donated trees for the project.  Called  Richard McLaughlin on Lightner Road  who does this kind of work but haven’t received and answer yet.

        Gary stated thinks should contact Mark Mulligan to see if the project needs to be put out for bid but he fully supports the project up to the legal limit without bidding.

       Bob stated he hopes to get a good price from the farmer and then will contact John Blakeman when I have all the prices together.

       Bob talked to the Attorney  contacted by the Insurance Company to represent the Township  and need a Resolution to accept the services.

       A motion was made by Gary Mortus and seconded by William Rofkar to adopt Resolution to  spend the $1000.00 deductable to defend the Trustees and Zoning Commission in the Court litigation.. All voted aye.

        William Rofkar made a motion to adopt Resolution to enter into the County Road and Striping Program in the year 2004.  Gary Mortus seconded the motion and all voted aye.

         Road program as to what roads would be included was discussed and Bob will contact Brad Hickman  about  cost of making a review of road signs.

        A motion was made by Gary Mortus and seconded  by William Rofkar to adjourn.  All voted aye.


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