Minutes: July 8th, 2008


            The regular business meeting of the Catawba Island Township Board of Township Trustees was called to order by chairman William Rofkar at 8:47 p.m.
in the conference room.  Attendance:  William Rofkar, Robert Schroeder, Gary Mortus, Pat Cerny, Jack DeVore, Reggie Langford, Tom Bohlander, Dave Gill, John Schaffner, Tony Corona, Steve Lovitt, Jim Herl, Matt Montowski, Bob Dankefson and Stan McCumber.  The meeting began with the Pledge of Allegiance.  Robert Schroeder made a motion to approve the minutes of the last meeting seconded by Gary Mortus.  William Rofkar had an addition to the minutes as he said there will be no “beer joints” located on the school property.  Motion carried unanimously.  Gary Mortus made a  motion to approve and pay the bills in the amount of $39,893.44 seconded by Robert Schroeder.  Motion carried unanimously. 

            Correspondence received:  “Cops in School Program” asking for monetary assistance with the program in the amount of $5696.93.  Sheriff’s Office May month-end report.  Certificate of District Board of Health as to amount to be included in taxing district’s budget for fiscal year 2009 is $49,168.81.

            Gary Mortus stated to Dave Gill  there have been several concerned residents of the use of the property on Northeast Catawba Road.  A conditional use permit was granted to this parcel for the development of natural resources including extraction and disposal of dredgings, not for the bringing in of other products as concrete.  The property does not look very appealing.  Dave Gill stated the problem occurred when they wanted to remove material from the site.  Gary Mortus stated that hauling in other materials is a commercial application or activity.  It was only for dredgings.  Dave Gill will check with his attorney for opinions.  The fruit stand was removed and it allows for more vision of the parcel.  Dave Gill asked at what point will people stop bringing this to your attention.   William Rofkar stated he will talk to Mark Mulligan for an opinion.  Dave Gill asked if the concrete pile upfront was gone, would the concerns diminish.  Tom Bohlander stated when you can see this now, it looks like a dump.  He suggested, moundings, trees and landscaping to buffer the mess.  Mr. Bohlander stated it is not the use it is the visual.  Removing the concrete will not solve it.  It is the buffering to minimize the problem.  William Rofkar stated this needs to be revisited. 

            Steve Lovitt stated he is here to represent United Way.  John Schaffner and his wife are heading up the campaign this year and they would like to have a rock-n-roll concert at Gem Beach  on September 20th in the gravel parking lot.  William Rofkar stated it should not be a problem. 11:00 a.m until 8 or 9:00 p.m. will be the time.  William Rofkar stated they should notify the police and fire of the event.  North Central offered to cover the event. 

            Pat Cerny stated she received a fax from the Hylant Group with responses to Matt Montowski’s questions in regard to the township’s insurance and she also read the responses.  One of the main issues was earthquake insurance.  The Trustees thanked Matt Montowski for his interest.  Matt Montowski asked if there is funding for the township to purchase the school.  The Trustees do not want the building because of the high cost of operating the building and getting it up to today’s standards.  The property has limits as to what it can be used for.  To raise the building would be around $150,000.00. 

            Reggie Langford did a presentation on emerald ash bore traps and gypsy moth traps that he has placed on the island in various places. 

            Pat Cerny stated she wrote a letter to Christafer Hall, 4528 Weyhe Road in regard to unlicensed vehicles, and possible junk vehicles.  She has pictures and Dave Downing and Bob Rogers have assisted.  If it is not cleaned up and corrected, legal action will be taken. 

            William Rofkar stated there was a drainage issue in Gem Beach at the Island  View Condominiums.  Adkins was brought in and the line was broke under the street.  The line was replaced.  The township maintenance men are doing the work.  Robert Schroeder stated the bill should be sent to the Sanitary Engineer as they have created these problems when they cut through our tiles when the water and sewer were installed.  A new line and catch basin will be installed.   William Rofkar stated he has a request from the Fire Department for 20 new pagers $425.00 per  pager with a $75.00 rebate per unit.  Robert Schroeder made a motion to purchase the new pagers seconded by Gary Mortus.  Robert Schroeder, aye; Gary Mortus, aye; William Rofkar, aye.

            William Rofkar made a motion to participate in the “Cops in School Program” with the assistance of $5696.93 seconded by Gary Mortus.  Gary Mortus, aye; William Rofkar, aye; Robert Schroeder, nay. 

            William Rofkar stated James Stewart had wrong vacation information on his pay stub and he would like to pay him for the three weeks of vacation time he was entitled to.  According to Mark Mulligan, Ottawa County Prosecutor, the Trustees of the township determine the vacation policy.  Gary Mortus stated the Prosecutor stated we must show we are amending the personnel manual and the cap.  William Rofkar stated the 120 hour cap is too low.  William Rofkar’s suggestion is one to eight years, 120 hours; eight to fifteen, 200 hours; fifteen to twenty-five years and up 240 hours.  Gary Mortus stated the employees must right off that they have received it and when the employees fail to read something, he does not feel they should come and say they forgot to read this, “now change this to fix the problem.”  Everything was spelled out in the employee’s manual.  This is not a savings plan.  William Rofkar made a motion to amend the personnel manual making it retroactive to the last manual update in 1998.  The use by date must be changed to the employee anniversary date from the January 1 date of each year and change the maximum accumulated hours to one to eight years, 120 hours; eight to fifteen years, 200 hours; fifteen to twenty-five years and up 240 hours.  Gary Mortus seconded the motion.  A letter will be sent to all employees with notification of the amendment to the employees manual in regard to vacation leave that they shall sign and return upon receipt.  Gary Mortus stated they knew the vacation rules when they signed for the receipt of the manual.    Gary Mortus, aye; Robert Schroeder, abstain; William Rofkar, aye.   William Rofkar made a motion to pay James Stewart three weeks vacation that was not reflected on his pay stub at the rate of his pay at that time.
When he reached his eight years, the rate was not changed to calculate more hours for his vacation time and he was unaware.  Gary Mortus would rather give him his three weeks vacation time.  Robert Schroeder seconded the motion.  Robert Schroeder, aye; William Rofkar, aye; Gary Mortus, nay. 

            Gary Mortus made a motion for adjournment seconded by Robert Schroeder.  Motion carried unanimously.




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