Catawba Island Township Board of Township Trustees
Meeting Minutes
May 8, 2012
The regular business meeting of the Catawba Island Township Board of Township Trustees was called to order by Chairman William Rofkar on Tuesday, May 8, at 7:30 p.m. in the conference room.
In attendance were Matt Montowski, Gary Mortus, William Rofkar, Karen Shaw, Dan Barlow, John Gangway, Don Huntley, Jack Grummel, Ginger Grummel, Randy Riedmaier,
Reggie Langford, and Jack DeVore.
The Pledge of Allegiance was recited by all.
The minutes were read from the April 24 regular meeting of the Board of Township Trustees. Gary Mortus made a motion to approve the April 24 meeting minutes as amended.
Matt Montowski seconded the motion. All voted aye. Motion carried.
Matt Montowski made a motion to approve and pay the bills, including the last payroll, in the amount of $51,527.02. Gary Mortus seconded the motion. All voted aye. Motion carried.
Correspondence
The following correspondence was received by the township and read:
An announcement from the Ohio Department of Natural Resources that they are hosting a public meeting to review the Lake Erie Shore Erosion Management Plan for the Western Basin Region on Thursday, May 17, from 5:30 to 7:00 p.m. at the Ida Rupp Public Library.
An invitation to the 2012 Police Memorial Day Ceremony on Thursday, May 17, at noon at the Allen Clay Joint Fire Department, Station 3, in Genoa.
Solicitations from various Managed Care Organizations including FrankGates, OhioComp and CareWorks as it is currently the bi-annual open enrollment period.
The Trustees agreed to make no changes at this time and continue with CareWorks as the
township’s Managed Care Organization.
Fiscal
Fiscal Officer Karen Shaw presented the April financial reports and bank reconciliation and there were no questions or concerns.
Fire and Safety
Fire Chief John Gangway said the replacement cabinet and countertop should be in soon and they hope to get the project wrapped up within the next week.
John Gangway said they will have one or two trucks at the Walleye Festival for a “Touch the Truck” event involving police and fire personnel. He said they will also have a truck in the parade.
John Gangway asked if when the paving project around the maintenance building and fire station is completed if the board would consider some “Firemen Only” signs at the east and west end of the building. He said people are parking right up to the building when using the walking trail.
The Trustees agreed “Firemen Only” signs were a good idea.
John Gangway said he will meet with Marine Max, as requested by Don Huntley, to clarify the issue with parking boats along building.
Maintenance
Maintenance Supervisor Dan Barlow said they need a new rim and tire for the backhoe because the one currently used in house if they have a flat has a different lug size than what is needed for the new backhoe. He said the rim will cost $320, the tire $175, and they would take the old rim and tire and issue a $100 credit.
The Trustees agreed to the new rim and tire for the backhoe.
Dan Barlow said he is working on getting prices for boring in the cemetery for the columbarium project.
Dan Barlow said the problem with the trade in mower was a recall issue that has since been repaired so we did not receive a new mower. He said there have been no more problems since the recall issue was repaired.
Dan Barlow said the recycling bins have been moved to the compost area to allow for the paving project around the maintenance building. He said the project was scheduled to begin Monday but has been delayed due to the rain. Dan Barlow said there are signs posted to inform residents where the recycling bins are located.
William Rofkar said he likes where the bins are located and would like to see them stay in the area due to traffic concerns. Dan Barlow agreed he likes the recycling bins at the compost area and said they have not had any concerns as the area is locked down at night.
A brief discussion took place regarding the need to have the concrete pad removed from the paving project specifications and instead have a concrete pad installed in the area where the recycling bins are currently located.
William Rofkar said he understands Maintenance is down one man due to sick leave and said he would be in favor of bringing in part-time help to cover as needed. He said he does not want to see us get behind on brush pick up or mowing.
Gary Mortus said he is not in favor of bringing in part-time help at this time.
Matt Montowski said he would not be opposed to maintenance personnel working overtime if necessary and agreed he is not in favor of bringing in part-time personnel at this time.
A brief discussion took place regarding the need for part time personnel.
Zoning
Matt Montowski said Paul Patterson is resigning from the Zoning Commission and will longer serve as the Chairperson. He said Vice-Chairperson Patti Piacentino will assume the role of Chairperson. He said there will be a Zoning Commission meeting on Wednesday, May 23.
Matt Montowski said he would like to run an ad to see if there are any residents interested in serving on one of the zoning boards.
Matt Montowski said eleven permits and one variance were issued for the month of April with a total of $1,282.52 collected in fees.
Other Business
Don Huntley, Operations and Storage Manager from Marine Max, apologized for the paving contractors being parked on township property and said they have completed their final construction project. He discussed a desire by Marine Max to install a 36” man gate in their fence that they would lock in the evening. Don Huntley said they would like to put stone down in the area and also install a few signs. He said the fence belongs to Marine Max and was installed about eight months ago.
Gary Mortus said Marine Max would need to go through zoning for sign approval.
William Rofkar said the fence belongs to Marine Max and the township could not keep them from putting a gate in their fence if they so desired.
Matt Montowski said he does not want the gate to create an auxiliary parking lot for Marine Max service. He said that has been a problem in the past.
William Rofkar said he is also concerned about customers pulling up to the township ramp and working on their boats. William Rofkar said he will not offer his blessing but can not limit what Marine Max wants to do with their fence.
A brief discussion took place regarding the issue as well as past and present concerns.
As requested, Karen Shaw read a letter of correspondence addressed to Jack Grummel of
Gem Beach from Brian McCartney, President of K.E. McCartney & Associates, Inc. regarding the drainage issues at Gem Beach and his recommendations for improvement.
Jack Grummel and the Trustees discussed the drainage issue on Poplar Street.
The Trustees agreed to run a larger storm sewer line from the edge of the township road catch basin out to the harbor.
Gary Mortus said the adjoining parcel to the East needs to make some type of improvement to their property as well to improve the drainage issue.
Reggie Langford asked the Trustees to consider waiving the fee for the concrete cemetery foundation for all veterans.
The Trustees agreed they would consider the request.
Matt Montowski said Shelly Stively is resigning as Administrative Assistant for the township effective Friday, May 11, and he would like to run an ad to replace her position.
Gary Mortus said he agrees with running an ad to replace the open position.
William Rofkar said he would not be opposed to hiring a receptionist but he does not understand why the township has not replaced other part time personnel and that position would be third on his list to fill.
Gary Mortus made a motion to accept Shelly Stively’s resignation from the township. Matt Montowski seconded the motion. All voted aye. Motion carried.
Matt Montowski made a motion to adjourn the meeting. Gary Mortus seconded the motion.
All voted aye. Meeting adjourned at 8:40 p.m.
______________________________ _____________________________
William Rofkar, Chairman Karen Shaw, Fiscal Officer
ks