Minutes: August 14th, 2018

Catawba Island Township Board of Township Trustees

Meeting Minutes

August 14, 2018

The regular business meeting of the Catawba Island Board of Township Trustees was called to order by Chairman Gary Mortus on Tuesday, August 14, at 7:30 p.m. in the conference room.

In attendance were Gary Mortus, Matt Montowski, William Rofkar, Karen Shaw, Dan Barlow,
John Gangway, Kevin Wylie, Ernest Wylie, Julie Wylie, Len Partin, Steven Arndt, Rick Smetzer,
and Randy Riedmaier.

The Pledge of Allegiance was recited by all.

William Rofkar made a motion to approve the July 24, 2018 Board of Trustees regular meeting minutes and Public Hearing minutes as presented. Matt Montowski seconded the motion. All voted aye. Motion carried.

Matt Montowski made a motion to approve and pay the bills, including the last payroll, in the amount of $75,117.37. William Rofkar seconded the motion. All voted aye. Motion carried.


A letter from Craig Koerpel of the Catawba Island Historical Society requesting use of the Community Hall for an event Monday, October 8, 2018. The speaker for their Cultural Lecture Series will be Dr. Randall Buchman, a noted authority on the Native American population of northern, Ohio.

Another letter from Craig Koerpel requesting use of the Community Hall for their Annual Membership Business Meeting on Wednesday, October 24, 2018.

Trustees agreed the Catawba Island Historical Society could use the Community Hall for both events as requested and waived the rental fee.

A letter from the Ottawa County Board of Elections regarding the General Election on Tuesday, November 6, 2018 and expressing appreciation for allowing them to use the Community Hall as a polling location.

A letter from the Ottawa County Farm Bureau inviting elected officials to a legislative reception Wednesday, August 28, 2018.

A draft from the Ottawa County Commissioners of the Active Transportation Plan in Ottawa County and notice of stakeholder meeting scheduled for Wednesday, August 29, at the Lake Erie Shores and Islands Welcome Center in Port Clinton.

The July 2018 newsletter “The Chamber Compass” from the Port Clinton Area Chamber of Commerce.

An aerial photograph of the township Fire Department, Administrative building, and Maintenance building submitted by Catawba Island resident Roger Fair.


Fiscal Officer Karen Shaw presented the July 2018 financial reports and bank reconciliation. There were no questions or concerns.


Len Partin spoke on behalf of the developers for the Mon Ami Wineside Residences Planned Unit Development and requested a minor deviation to eliminate single family units and instead build multi-family units off the West Catawba Road location where they would like to begin construction due in part to the approval of the use of grinder lift stations for the sewer system at that location. If approved, four larger units will be built where six smaller units were planned.

Matt Montowski said according to the letter submitted by Heiberg, Inc., the request does not change the density, does not reduce the common area, does not increase problems for vehicular traffic or safety, does not reduce off street parking, and there is no reduction in pavement width or structure setbacks.

Matt Montowski said the reason for the minor deviation request is due to a change in the building footprint making six units where previously four were planned.

Matt Montowski made a motion to approve the minor deviation for Heiberg, Inc. as requested. William Rofkar seconded the motion. All voted aye. Motion carried.

Matt Montowski asked Len Partin for confirmation as to when the barrier fence is going to be installed.

Len Partin said he would talk to John Kronberg and get back to the Trustees. He said once Heiberg, Inc. knows more for sure about the project and lets out bids they will be able to give a date on the fence.

Matt Montowski said there were ten zoning permits and one variance issued in July with a total of $1,075.77 collected in fees.


Fire Chief Kevin Wylie presented a proposal from A.T. Emmett, LLC for $1,875 to rework and upgrade the existing electrical circuit to accommodate a new air system.

Matt Montowski made a motion to approve the proposal from A.T. Emmett, LLC for $1,875 to upgrade the electrical system at the Catawba Island Fire Department in order to accommodate the new air fill station. William Rofkar seconded the motion. All voted aye. Motion carried.


Police Chief John Gangway said the Team Mary 5k Race will take place in Gem Beach on September 9 and he would like to close Carolina Street down to the store for approximately one hour around 10:00 a.m.

Trustees agreed the police department can close the road as requested.

John Gangway said the new 2020 Ford police vehicles will be a new body style but he believes the equipment from current models will transfer to the new models as they are similar in size.

John Gangway said there has been little communication shared and no official meetings held on the mainland for the Bash on the Bay event scheduled for the end of August. He said they will be prepared to handle additional traffic in the area of Miller’s Ferry the day of the event.


Maintenance Supervisor Dan Barlow said asphalt grinding on Twin Beach Road will begin in the near future for the road resurfacing project. He also discussed the possibility of a French drain to be installed on Carolina in addition to catch basins.

Dan Barlow said they are coordinating with contractors for the necessary drainage repairs needed at Hickory Ridge Subdivision. He also said they are getting quotes from contractors to level out the embankment at the ditch pump area off North West Catawba Road. Dan Barlow said they recently crack sealed the old fire station parking lot in addition to a few roads including Cemetery Road.

Dan Barlow said a post hole digger and nine inch auger attachment for the post hole digger is needed for the tractor for a total cost of $599.98.

Trustees agreed maintenance personnel should purchase the equipment and attachment as requested.

New Business

State Representative Steven Arndt discussed local issues and presented Trustees with the 2018 District Directory for the 89th House District.

Matt Montowski said the Competitive Funding Grant application submitted by the Parks Board was recently approved through the Solid Waste District for Cedar Meadow Preserve signage. The approved grant is for $4,115 with a match committed from the township of $1,437.

William Rofkar said the two light poles are for sale on GovDeals with another week remaining.

Matt Montowski made a motion to adjourn the meeting. William Rofkar seconded the motion. All voted aye. The meeting adjourned at 8:45 p.m.

___________________________ _____________________________
Gary Mortus, Chairman Karen Shaw, Fiscal Officer